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Those types of applications are fine for sharing photos and other non-sensitive items with friends, but the lack of security makes them good targets for hackers. File-sharing applications that were designed for public use lack the proper levels of security to protect board business. Secure file-sharing is a necessary process for handling sensitive materials. In addition, they can automate some processes to make things even smoother and easier. To make things even easier, board directors and managers can arrange their settings so that they receive notifications when a file or folder has been changed. Authorised users can mark up, annotate or leave comments on documents and then share the documents with or without the markups. Secure file-sharing allows boards to restrict files so that they can be viewed, but not edited or printed. The caveat is that boards must take precautions to ensure that they’re not sacrificing ease over security. Technology has made it fast and easy to share most anything most anywhere. Boards and managers need the ability to share information quickly and confidentially without using outdated processes like printing and couriering. Teams create many opportunities to communicate, collaborate and share files. The board is also a team - one that also partners with management. Learn about Diligent’s Secure File Sharing and Secure Meeting Workflow Why Organisations Need Secure File-Sharing and Secure Meeting WorkflowĬompanies have many teams within their organisation.
How to get board view files download#
Boards can also arrange for individual user settings so that only authorised people can access, view or download the file. Using secure file-sharing, users can transfer files within a local network or over a standard internet connection and prevent intruders or unauthorised users from gaining access to the files.įile-sharing programs can restrict access to the files by specific individuals. File security is usually performed by using an encryption algorithm that encrypts the file before it gets transmitted over a network, while it’s being transmitted, or both. The terms refer to the process of sharing one or more files between different users or organisations securely, privately or within a protected mode. Secure file-sharing is also known as protected file-sharing. What Is Secure File-Sharing and Secure Meeting Workflow? Board of directors also need tools that call for extra levels of security that may not be necessary for other applications.
How to get board view files software#
It’s true that boards need board management software that creates efficiency, helps them do their work and saves money. The bulk of board meeting documents are sensitive or confidential in nature, and that means that board directors need to choose digital tools carefully so that information doesn’t get into the wrong hands. Many tools and applications were designed for general public use. Just as a carpenter relies on tools that are right and reliable for the job, board directors also need digital tools that are right and reliable for the work that they do. Board communication tools have changed the cumbersome, costly workflows of the not-too-distant past.Īs new digital tools and applications have come forth, consumers have been offered many more options from which to choose. When boards and managers communicate and work well together, companies can run like a well-oiled machine.